Project Assistant
Project: Bell AI Fabric Data Center
Location: Sherwood (Regina), Saskatchewan
Project Duration: Approximately 18 Month Project, Commencing June, 2026
Position: Fixed Term Contract
The Project Administrator is accountable for assisting with documentations, day-to-day activities, project administration duties and helping to minimize the task work done by the Project Manager, Project Coordinator, Estimator and Superintendent.
Responsibilities:
- Assist with project related documents in a timely manner and maintain up-to-date and accurate tracking logs.
- Generate and manage the review and issuance of Subcontract Agreements ensuring all relevant documentation is provided and meets Bird’s requirements; follow up with trades to obtain all relevant contract documentation, review and ensure Bonds and Certificates of Insurance are accurate and meet Bird requirements.
- Process all change management documentation in applicable systems, always ensuring accuracy.
- Maintain organized project files in accordance with company’s Project File Structure.
- Attend meetings and record and distribute minutes of meeting.
- Expedite or coordinate information submitted by owner, consultants, trades, and suppliers.
- Assist with Operations and Maintenance (O&M) Manuals at closeout.
- Assist project team members by taking initiative to minimize and complete tasks and ensure accurate document control practices and procedures are followed.
- Maintain effective communications to ensure all stakeholders are informed and up to date
- Partner with project team members and other stakeholders to identify, develop, implement, and support cost-effective project delivery.
Qualifications:
- Minimum 3 years’ administrative experience
- Previous construction experience considered an asset
- Experience with tracking documentation in a database, such as Procore, Bluebeam, SharePoint, or Viewpoint
- Superior computer skills in Microsoft Office Word, Excel, and Power Point
- Ability to learn and adapt to changing systems, technology, and procedures
- Confident, detail orientated, enthusiastic and positive team player
- Superior interpersonal, organizational, and analytical skills
- Flexible and able to manage multiple priorities simultaneously; meet the time demands of unpredictable activities; capable of handling pressure and challenges in a dynamic business environment
- Effective and efficient problem solving and decision-making skills; thoughtful, proactive, and creative
- Demonstrates a sense of urgency and strong commitment to achieving goals; ability to work in a challenging, fast-paced environment
- Ability to forge, grow and maintain positive relationships with multiple groups
- Strong written and oral communication skills
- Ability to work within tight deadlines and prioritization of work to achieve them
- Strong analytical, critical thinking, problem-solving skills, and a high degree of accuracy and attention to detail